Overview At First Republic, we care about our people. Founded in 1985, we offer extraordinary client service in private banking, private business banking and private wealth management. We believe that personal connections are everything and our success is driven by the relationships we form with our colleagues and clients. You'll always feel empowered and valued here. As a Recruiting Coordinator, you are responsible for coordinating interviews and building strong relationships with our candidates, hiring managers and our recruiters. We are looking for someone who has a passion for delivering an extraordinary experience to every candidate, manager, and colleague. Our ideal candidate is highly organized, thrives in a fast-paced environment, has strong attention to detail, have the ability to shift gears at a moment's notice, and is able to effectively communicate with multiple stakeholders. Responsibilities Heavy scheduling of in person interviews and phone screens. You will be working directly with candidates, the recruiting team, and hiring managers, and in some cases you will be arranging travel for visiting candidates Manage the interview loop and ensure interviews are kept on schedule Book conference rooms and arrange technology set-ups for on-site interviews Confirm Interviewer and Interviewee Attendance of all scheduled interviews Coordinate scheduling of post-interview debrief meetings and provide debrief materials if requested Updating candidate records and job postings within our internal applicant tracking tool. In coordination with the recruiters, you will provide follow-up correspondence to candidates on recruiting status via phone and email Tracking recruiting activities and providing candidate status in a weekly report Identifying opportunities for improving candidate experience and scheduling efficiency Assist in the coordination of other recruiting activities as needed Maintain recruiting materials such as new hire offer packets and assist in the creation and generation of recruiting reports Support the VP, Head of Talent Acquisition with calendar management, meeting preparation and various projects as assigned Qualifications At least 2 years of experience in Recruiting or an Administrative Function Great organizational skills and attention to detail, able to juggle and prioritize multiple tasks simultaneously A strong sense of urgency and superior client service skills Must be flexible, able to change direction quickly Comfortable in a fast-paced environment and in dealing with ambiguity at times. Ability to handle confidential information and has the judgement to escalate issues when appropriate Problem solver, able to troubleshoot issues independently and drive them to closure with minimal supervision Superior verbal and written communication skills Ability to interface with all levels of the organization and with external candidates Must have extensive MS Outlook Experience Proficient in Microsoft Word and Excel Experience with an Application Tracking Tool preferred, iCIMS experience is a plus Mental/Physical Requirements: The ability to learn and comprehend basic instructions; understand the meanings of words and respond effectively; and perform basic arithmetic accurately and quickly. Vision must be sufficient to read data reports, manuals and computer screens. Hearing must be sufficient to understand a conversation at a normal volume, including telephone calls and in person. Speech must be coherent to clearly convey or exchange information, including the giving and receiving of assignments and/or directions. Position involves sitting most of the time, but may involve walking or standing for brief periods of time. Options Associated topics: consultant, headhunter, interview, recruit, recruiter, sourcer, sourcing support, specialist, staffing coordinator, talent acquisition
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